Note: once you have uploaded a photo, you can delete or replace it (look for the links below the photo).
Build an itinerary
From the
Itinerary
tab, view the map in the right column.
The trip leader needs to establish a
default location
. As the trip leader, you should use the map's search
(for example, by searching "Seattle, WA"), checking a box to "Set as default map location") in the information window for the search marker,
and then save to the itinerary.
Note: all searches for
nearby points of interest
(hotels, restaurants, etc. via
the quick links below the map) are based on the default location.
If no default location is set, you can enter the location
as part of your search (for example, search on "restaurants in Seattle, WA").
Name, address, location, and a link to Google search results are saved with each
itinerary item
generated from the map. You can also enter the trip day(s) for the item before saving it.
For itinerary items you don't wish to map (or are unable to), use the
New item
button.
Enter a name and, if desired, a link, description, location and address. Use
specific days
if you
have not set trip dates or for quick entry if you know the corresponding day (1 = day 1, etc.), otherwise use
specific dates
by
selecting the date(s) via the calendar(s). If you don't know either, you can leave all date fields blank. Your itinerary items saved to specific days (1, 2, etc.)
automatically get aligned to the dates set for the trip when available.
For items saved through the map, you can add or edit details using the
edit
button for that itinerary item (see notes above regarding how to enter dates in the form).
Itinerary items spanning more than one day are automatically shown on each day.
For a
printable view
of the Itinerary, select the
Print
button.
Review the additional help notes below the map on the itinerary tab.
Note: any group participant can add items to the itinerary.
Create tasks
Get organized and get your group involved in the trip planning effort by assigning tasks. On your group trip page, select the
Tasks
tab.
Choose relevant tasks from the
suggested tasks
list and then
Save
.
Once created, you can
edit
the name, link, description, and priority associated with the task. You can change who it is
assigned to by selecting
any group participant
, the
group
(one task for the whole group, such as "Find Accommodations Options"), or
everyone
in the group (everyone
gets assigned the same task, such as "Book Flights") and then
Save
.
Add a
New Task
through the button near the top of the page.
Use the
View Tasks
filter above the list to see just the tasks assigned to one person (or to the group).
Note: only trip leaders can assign tasks to others.
Invite others
On your group trip page (trip leaders only), click
Send invites
in the
Trip Planning Tools
section on the group trip Home tab.
Enter invitee e-mail addresses
, one per line (you can invite or remove invitees at any time).
If desired, enter a
personalized message
for invitees. This will be included in the e-mail invitation along
with your trip description.
Reminder invitations
are sent by e-mail to anyone who has not responded five days after the
initial invitations are sent. You can change the reminder date, which is also the best way to
send out additional rounds of reminders. If you don't want any reminder invitations sent,
uncheck the box to the left of "send a reminder...".
E-mail invitations are automatically sent once you click
Submit
.
For the status of each invitee, click
See who's going
in the
Trip Planning Tools
section on the group trip Home tab.
Create a Poll
Conduct a poll to narrow down and select trip dates, destinations, accommodations options, etc. using your group's
input. To start (trip leaders only), select the
Poll
tab.
Click
Create Poll
to establish the poll.
You can modify the poll question.
Enter up to five alternatives under the
Suggested Options
section. Each invitee can pick "works for me", "can't do", or "maybe"
for each option and can change their response at any time.
You can set a date to automatically generate a reminder e-mail to those who have not yet responded.
Select your responses for each date alternative, then click
Submit
.
Note that the current poll results are always displayed to the right of the poll.
Trip leaders can delete an existing poll and create a new poll
by clicking
Delete
in the bottom right-hand
corner of the poll section and then following the steps above to create a new poll.
Post Messages
Use your group trip message board to get your group involved in discussions about
destinations, accommodations, activities, and more by posting a message for each of
these topics. Look for the
post a message
section at the bottom of the
Messages
tab.
Select the subject for your message (select "other" and type in a
subject if none of the standard categories apply) and type in your
message in the box below it.
When finished, click
Post
to complete the posting. Repeat
this process for each message that you want to post. Click