Next Steps

Add a photo

  1. Note: only trip leaders can add a photo.
  2. From any tab, click the

    Add a photo

    link at the top of the right column.

  3. Browse

    and locate the photo you want to upload.
  4. Enter a

    caption

    (optional), to be displayed below the photo.
  5. Click the

    Add photo

    button at the bottom of the form.
  6. Note: once you have uploaded a photo, you can delete or replace it (look for the links below the photo).

Build an itinerary

  1. From the

    Itinerary

    tab, view the map in the right column.
  2. The trip leader needs to establish a

    default location

    . As the trip leader, you should use the map's search (for example, by searching "Seattle, WA"), checking a box to "Set as default map location") in the information window for the search marker, and then save to the itinerary.
  3. Note: all searches for

    nearby points of interest

    (hotels, restaurants, etc. via the quick links below the map) are based on the default location.
  4. If no default location is set, you can enter the location as part of your search (for example, search on "restaurants in Seattle, WA").
  5. Name, address, location, and a link to Google search results are saved with each

    itinerary item

    generated from the map. You can also enter the trip day(s) for the item before saving it.
  6. For itinerary items you don't wish to map (or are unable to), use the

    New item

    button. Enter a name and, if desired, a link, description, location and address. Use

    specific days

    if you have not set trip dates or for quick entry if you know the corresponding day (1 = day 1, etc.), otherwise use

    specific dates

    by selecting the date(s) via the calendar(s). If you don't know either, you can leave all date fields blank. Your itinerary items saved to specific days (1, 2, etc.) automatically get aligned to the dates set for the trip when available.
  7. For items saved through the map, you can add or edit details using the

    edit

    button for that itinerary item (see notes above regarding how to enter dates in the form).
  8. Itinerary items spanning more than one day are automatically shown on each day.
  9. For a

    printable view

    of the Itinerary, select the

    Print

    button.
  10. Review the additional help notes below the map on the itinerary tab.
  11. Note: any group participant can add items to the itinerary.

Create tasks

  1. Get organized and get your group involved in the trip planning effort by assigning tasks. On your group trip page, select the

    Tasks

    tab.
  2. Choose relevant tasks from the

    suggested tasks

    list and then

    Save

    .
  3. Once created, you can

    edit

    the name, link, description, and priority associated with the task. You can change who it is assigned to by selecting

    any group participant

    , the

    group

    (one task for the whole group, such as "Find Accommodations Options"), or

    everyone

    in the group (everyone gets assigned the same task, such as "Book Flights") and then

    Save

    .
  4. Add a

    New Task

    through the button near the top of the page.
  5. Use the

    View Tasks

    filter above the list to see just the tasks assigned to one person (or to the group).
  6. Note: only trip leaders can assign tasks to others.

Invite others

  1. On your group trip page (trip leaders only), click

    Send invites

    in the

    Trip Planning Tools

    section on the group trip Home tab.

  2. Enter invitee e-mail addresses

    , one per line (you can invite or remove invitees at any time).
  3. If desired, enter a

    personalized message

    for invitees. This will be included in the e-mail invitation along with your trip description.

  4. Reminder invitations

    are sent by e-mail to anyone who has not responded five days after the initial invitations are sent. You can change the reminder date, which is also the best way to send out additional rounds of reminders. If you don't want any reminder invitations sent, uncheck the box to the left of "send a reminder...".
  5. E-mail invitations are automatically sent once you click

    Submit

    .
  6. For the status of each invitee, click

    See who's going

    in the

    Trip Planning Tools

    section on the group trip Home tab.

Create a Poll

  1. Conduct a poll to narrow down and select trip dates, destinations, accommodations options, etc. using your group's input. To start (trip leaders only), select the

    Poll

    tab.
  2. Click

    Create Poll

    to establish the poll.
  3. You can modify the poll question.
  4. Enter up to five alternatives under the

    Suggested Options

    section. Each invitee can pick "works for me", "can't do", or "maybe" for each option and can change their response at any time.
  5. You can set a date to automatically generate a reminder e-mail to those who have not yet responded.
  6. Select your responses for each date alternative, then click

    Submit

    . Note that the current poll results are always displayed to the right of the poll.
  7. Trip leaders can delete an existing poll and create a new poll by clicking

    Delete

    in the bottom right-hand corner of the poll section and then following the steps above to create a new poll.

Post Messages

  1. Use your group trip message board to get your group involved in discussions about destinations, accommodations, activities, and more by posting a message for each of these topics. Look for the

    post a message

    section at the bottom of the

    Messages

    tab.
  2. Select the subject for your message (select "other" and type in a subject if none of the standard categories apply) and type in your message in the box below it.
  3. When finished, click

    Post

    to complete the posting. Repeat this process for each message that you want to post. Click

    Delete

    to permanently remove a message.

Other Help Articles